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Provisional bookings may be made by telephone, fax, e-mail or post. These can
be held for a period of up to three months.
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A 15% deposit is required to hold a booking. A completed booking form should
be sent with the deposit. Until the deposit is paid the booking is treated as
provisional and there can be no certainty that the place will be held.
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The outstanding balance is payable upon arrival in Barcelona.
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CANCELLATION
Any notice of cancellation must be made by fax 30 days or more
prior to your visit. The 15% deposit fee is not refundable. If the booking is
cancelled less than 30 days before the commencement of the course, the balance
of the course fee must be paid in full, a condition that is accepted when the
booking is confirmed. Barcelona Field Studies Centre S.L. will not accept any
liability to make good any loss or compensate any group resulting from the
cancellation of a booking.
Withdrawal of individual students
For individual student withdrawals made up to one week before arrival, the total
cost for the group would be recalculated using our web site calculator and the
difference between the old and new totals refunded. This ensures that our fixed
transport and staff costs remain covered and enables the group leader to decide
his/her own student refund policy.
Charges for cancellations made less than 14 days
before arrival
Individual withdrawals made less than 7 days before arrival will be charged
50% of the total individual rate invoiced.
If we do not receive notice of any individual withdrawal, 100% of the total
individual rate invoiced will be charged. There is no refund.
No Show
No Show of individuals will be charged 100% of the total individual rate
invoiced. There is no refund.
No Show of the group will be charged 100% of the total invoiced. There is no
refund.
Substitution
Please note that a substitute person may attend. Airlines will charge a fee
for name changes.
Insurance
Please check that your insurance policy covers for withdrawals or no show due
to accident or illness.
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COMPLAINTS
If you have a problem during your visit, you must us inform as soon as is
reasonably possible and we will endeavour to put things right. If your complaint
cannot be completely resolved, you must complete a report form. Please follow
this up within 28 days of your return home by writing to us giving all other
relevant information. Send the letter by recorded delivery and keep a copy. We
must acknowledge receipt within 14 days and then provide you with a detailed
reply within 28 days.
It is a condition of booking that you communicate any problem to
the supplier of the services in question AND to us whilst in Spain and obtain a
written report form. If you fail to follow this procedure your entitlement to
compensation, if any, will be prejudiced because you will not have taken
reasonable steps to mitigate your loss and we will not have been given a full
opportunity to investigate and rectify the problem.
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Party leaders are responsible for
ensuring all members of the party have appropriate travel documentation and
adequate travel insurance, including emergency medical repatriation.
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Party leaders accompanying groups are
responsible for the good conduct, health, safety and discipline of all members
of their party throughout their stay.
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Should damage occur to the hotel during
your stay, the individual(s) responsible may be asked to meet the cost of
replacement or repairs. An open credit card security deposit signed by the group
leader is normally required upon arrival, and is returnable on departure.
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Party leaders are responsible for
ensuring that all members of their group are in good health and able to
participate in the programme.
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Free place allocation is 1 per 10 paying
places.
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Requested changes to the coach itinerary
on the actual day of use may not always be possible and may incur additional
costs.
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A minimum driver rest break of 30 minutes
is required on a field study day. This must be taken at a location with toilet
and refreshment facilities.
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Fieldwork or sight-seeing activities on
the arrival and departure days must be based in the local area.
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Supplements
Hotel Victoria
Supplement
A small supplement is payable for Hotel
Victoria (Calafell) accommodation.
Peak Season
Supplement
A small supplement is payable for July
and August peak season bookings.
Any person creating a nuisance at the
hotel, and who ignores appropriate advice and warning, may be required to leave.
Prior notice may not be given in cases of serious misbehaviour.
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Any student who is deemed to be behaving
in a manner which endangers him/herself or others in the group may be asked to
leave the party in consultation with the party leader.
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All members of the party will be required
to adhere to the hotel rules and the Barcelona Field Studies Centre S.L. Code of
Conduct.
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A health and safety briefing will be
given on arrival.
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Barcelona Field Study Centre S.L., its
servants, agents and employees are not under any liability whatsoever in respect
of loss or damage to personal belongings or property however caused whilst
attending a Centre programme.
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Barcelona Field Studies Centre S.L. is
not under any liability whatsoever in respect of damage to personal belongings,
property or personal injury incurred by, or caused by members of the party in
the time outside of fieldwork supervised or led by its servants, agents and
employees.
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Dangerous drugs and weapons are strictly
forbidden.
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It is illegal to purchase and consume
alcohol below the age of 18.
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It illegal to purchase cigarettes below
the age of 18.
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A full list of names of the group,
together with dates of birth and passport numbers must be handed in to the
Director on arrival.
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Small Groups
Additional conditions apply to a small group joining a larger pre-booked group.
See geographyfieldwork.com/SmallGroups.htm
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The signing of the booking form by the
group leader signifies the willingness to comply with the regulations set down
by the Director and employees of Barcelona Field Studies Centre S.L..
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Cheques should be made payable to
Barcelona Field Studies Centre.
